Return Rental

Return workflow for booking #BK-2048

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Vehicle Return Workflow

Inspect the vehicle, calculate extra fees, generate invoice and close the rental.

In Progress BMW X5 · Sarah Martin

Step 1 — Return Inspection

Compare pickup and return vehicle condition

Pending Review

Pickup vs Return Comparison

Automatic comparison between departure and return values

Distance driven 670 km 13,120 km - 12,450 km
Fuel difference -37% 82% at pickup → 45% at return
Late return 30 min Expected 18:00 · Returned 18:30
New damages 1 Front right door scratch

Return Photos

Photos taken during vehicle return inspection

Step 2 — Extra Fees & Damages

Review additional fees detected during vehicle return

Fuel difference fee Fuel returned at 45% instead of 82%
€58
Late return fee Vehicle returned 30 minutes late
€25
Damage repair estimate Scratch detected on front right door
€180

Return Damage Details

New damages found during return inspection

Customer Charge
1
Scratch on front right door New damage compared to pickup inspection. Estimated repair cost: €180.
Medium
Damage amount can be deducted from deposit The estimated repair cost may be captured from the security deposit after customer validation.

Step 3 — Final Invoice

Calculate the final invoice after return inspection

Draft Invoice
Initial rental amount €612
Fuel difference fee €58
Late return fee €25
Damage repair estimate €180
Cleaning fee €0
Final invoice total €875

Invoice Actions

Generate and send final invoice to customer

Open Invoice

Step 4 — Deposit Release / Capture

Manage security deposit after final charges

Action Required
Authorized deposit €900 Pre-authorized at pickup
Amount to capture €263 Fuel + late return + damage
Amount to release €637 Remaining deposit amount
Final invoice €875 Initial rental + extra fees

Deposit Decision

Select how to handle customer deposit

€
€
Open Capture Deposit Open Release Deposit

Step 5 — Close Rental

Validate all return steps before closing the rental

Ready to Close
Return inspection completed Vehicle condition checked
Extra fees calculated Fuel, delay and damage fees added
Final invoice ready Invoice #INV-2048 can be generated
Deposit action pending Partial capture must be confirmed

Final Validation

Close rental and update vehicle availability

Vehicle will become available after closure BMW X5 status will be changed from rented to available after rental is closed.
Open Final Invoice Close Rental
Close Rental

Return Summary

Live return workflow overview

BMW X5
BMW X5 AA-123-BB · SUV Premium
Customer Sarah Martin
Booking #BK-2048
Expected return 18:00
Actual return 18:30
Distance driven 670 km
Extra fees €263
Deposit capture €263
Deposit release €637
Final Total €875
Return inspection started
Extra fees detected
Deposit action required
Rental not closed yet